Dear Webgate.io Community,

Good news for everyone who uses audio files 🎼 in their approval workflows alongside videos: From now on, audio files can be uploaded directly to playlists and made available for approval!

Why is this important?

Until now, playlists could only play video files. This meant that audio files had to be embedded into a video file before uploading. With this new update, that workaround is no longer necessary. Starting now, all common audio formats, such as WAV, MP3, M4A, and AAC files, can be uploaded directly to playlists and made available for approval.

How does it work?

Direct Upload: Upload your audio file directly into a playlist – just like a video.

• Waveform Preview: A visual representation of the audio source file is automatically generated to provide a quick orientation.


• Streaming Format: An optimized audio preview file is created, which can be played immediately in the Web Player.


• Mixdown for Multi-Channel Audio: If the uploaded file contains more than two channels, a stereo mix is automatically created based on specific processing rules like for video files.

Familiar Webgate.io Features – Now Also for Audio

All well-known playlist features are now available for audio files as well:

• Controlled Downloads: Define per user role and per Directlink who can download the original file or the streaming file. Info: Streaming files created from an audio file are not optimised for offline playback, but for streaming.


• Comments: Users can leave comments at specific points in the audio track – ideal for feedback and approvals.

Efficient & Space-Saving

Since the audio streaming file only contains a static image, it renders very fast and requires minimal additional storage space. This makes the feature especially efficient.

This update makes Webgate.io even more flexible - after all, post-production is not just about video, but also about audio. 😉

Try out the new feature and let us know what you think!

Happy post producing,
Your Webgate.io Team

Published at: February 24, 2025 11:00 AM

📢 Audio approvals made easy...

Labels are an essential tool in Webgate.io, helping you organize your projects and files even more efficiently. You can freely create labels, customize their colors, and apply them to media and folders to categorize your content clearly. This isn’t new, and many of you are already using this feature extensively.

New: Visible Label Texts with Just One Click

From now on, you can toggle between a minimized label view without text and a label view with text simply by clicking on the label. Previously, the name of a label was only displayed as a tooltip, which in some cases limited clarity. With this new feature, you can now click on a label to make the associated text directly visible. This makes your workflow easier and provides even better clarity. You can choose whether label texts are displayed or hidden by default, and this setting will be saved for you. A double-click on a label takes you directly to label management.

These new features are designed to make your work in Webgate.io even more efficient and enjoyable. Try them out and see for yourself how they can improve your project organization.

Best regards, and have a wonderful summer,
Your Webgate.io Team

Published at: September 05, 2024 10:00 PM

More efficient administrati...

Hello dear Webgate.io community,

We are excited to introduce a new feature that enhances your video viewing experience with Webgate.io even further: AirPlay support! From now on, all Webgate.io projects come with AirPlay functionality by default. This means you can easily stream videos from your iPhone, iPad or Mac to an AirPlay-enabled TV or Apple TV.

How does it work?
With the new AirPlay support, you can enjoy your Webgate.io videos directly on the big screen. Video controls such as play, pause, frame-by-frame navigation, and all familiar shortcuts work as usual from the controlling device (e.g. iPhone or iPad). Currently, the AirPlay feature is only available for the web version of Webgate.io and is not accessible through the iOS app.

Security and Control
We understand that security is a top priority for many of you. Rest assured, all embedded watermarks remain intact in the videos, ensuring that your content stays optimally protected. If you prefer not to use the AirPlay functionality for security reasons, you have the option to disable AirPlay in the project settings.

Why is this useful?
Thanks to the AirPlay feature, you can now view dailies and videos directly on your TV, freeing you from being tied to a computer. This provides a convenient way to review videos in a larger format and to discuss them with your team or clients.

Try out the new AirPlay feature today and experience the benefits for yourself! We look forward to your feedback and are eager to hear how you like this new feature.

Best regards,
Your Webgate.io Team

Published at: September 02, 2024 10:00 AM

AirPlay Support Now Availab...

Dear Webgate.io Community,

We are excited to introduce a new feature that makes your picture and video reviews with Webgate.io even more intuitive and efficient: the overlay player for galleries and playlists! Similar to the macOS operating system, the file manager of Webgate.io now gives you the option to either use a quick preview with the Space Bar or open the full view with a double-click.

Overlay Player for Playlists
To open the overlay player for a playlist, simply select the desired playlist and press the Space Bar on your keyboard or click the eye icon. The playlist, along with all its clips, will open in the overlay player without reloading the page. You can still use the shortcuts for playlist navigation and enter timecodes. Any existing comments will be displayed in the timeline. Advanced features like commenting or user management remain hidden in the overlay player. To close the overlay, just press the ESC key.

Gallery Preview in the Overlay
You can now also open galleries directly in the overlay. All gallery shortcuts are available to you, and by pressing the Space Bar, the gallery switches to playback mode. Pressing the ESC key will close the gallery again.

File View
Objects such as image files or PDFs that can be opened directly on Webgate.io and are marked with an eye icon can now also be viewed by pressing the Space Bar.

Why is this useful?
The new overlay preview functionality allows you to efficiently navigate through various playlists, galleries, PDFs, and images, making it easier to review your content quickly. This not only saves time but also makes working with Webgate.io more intuitive and seamless.

We are sure that the Overlay Player will be of great help to you in your daily work. As always, we look forward to your feedback.

Best regards,
Your Webgate.io Team

Published at: August 26, 2024 02:00 PM

Work More Efficiently: The ...

Roles and Rights Management on a collaborative platform for filmmakers and media professionals like Webgate.io should be intuitive, clear and user-friendly. We are therefore thrilled to present some important changes to our roles and permissions system . From now on, the following new standard roles for newly created rooms are available:

Overview of the new roles

Viewer: A Viewer can only watch videos in playlists and pictures in galleries.

Reviewer: This role allows users to review playlists and galleries, comment, and vote.

Collaborator: A Collaborator has similar permissions to a Content Manager but cannot approve content or download source files.

Content Manager: This role corresponds to the previous Room Administrator role. A Content Manager can administer everything within a room, except for creating and managing users.

For maximum flexibility, you can customize the rights of the new standard roles and also edit the names of the roles to adapt them to your individual needs.

What Changes for Existing Roles?

Standard roles and special roles that have already been assigned remain in place and all rights within these roles are retained. The only difference is that the old standard roles ‘Member’, ‘User’ and ‘Room administrator’ have become special roles whose names can be edited.

More Clarity for All Users

With the changes to roles and rights management, we aim to make the functions and permissions of each role clearer and easier to understand for all users. We want to make sure that you know exactly what tasks and authorizations are associated with each role to ensure smooth collaboration within your teams.

Try out the new roles and permissions and see how they can make the user management of your film projects in Webgate.io even clearer and more efficient. We are looking forward to your feedback and to further optimizing Webgate.io step by step with your help.

Best regards,
Your Webgate.io Team

Published at: August 22, 2024 10:00 AM

New Roles, Clear Permission...

Exactly 40 years ago, in 1984, Apple introduced the then revolutionary concept of drag and drop with the Apple Macintosh. Mac OS enabled users to move and organise files and folders using drag and drop. This intuitive and user-friendly computer experience has become indispensable today.

We would like to use this anniversary to show you once again the drag and drop possibilities with Webgate.io.

Drag and drop for individual objects on Webgate.io
You can move individual objects such as playlists, files or galleries back and forth between the areas and folders using drag and drop.

Rearranging with drag and drop
Video clips can be moved within playlists using drag and drop, either in the open player or in the browser overview. This also works with images within a gallery.

Drag and drop in the upload window
A selection of files can be dragged and dropped into the Webgate upload window and uploaded. If you drag a folder into the upload window, the local folder structure is also transferred to Webgate.io.

Now new - file upload via drag and drop
It is now also possible to simply upload files to Webgate.io via drag and drop without having to specify the upload type beforehand. If you want to upload objects as a file, drag a folder or files from your browser into the Webgate.io browser window without opening an upload window first. If you want to add videos to a playlist, you can drag videos onto an open playlist and the clips will be added to the playlist. This also works with images that can be added to a gallery.

Happy Birthday Drag and Drop - and happy dragging and dropping with Webgate.io!

Published at: July 30, 2024 02:00 PM

Happy Birthday Drag and Drop

Room Settings – Custom Watermarks and Resolutions
In a production environment where every detail counts, the video feedback tool Webgate.io now offers you the ability to tailor settings for watermarks and resolutions for each room. Whether in the editorial, marketing, or dailies room, you can decide individually which watermarks and what video resolutions are best suited for each. This flexibility allows you to precisely meet the needs of each part or department of your project.

New Watermark Settings – Flexibility with Free Text
We’re expanding your security options with our new free-text watermark settings. From now on, you can use not only standard PNG watermarks but also integrate free-text watermarks. This provides you the flexibility to quickly and easily insert texts such as copyright notices, project names, or other important information directly into the image. Perfect for rapid adjustments or when you need to highlight different information in various parts of your projects.

Maximum Security with Personalized Watermarks
At Webgate.io, we're taking the security of your videos to the next level. You can now activate personalized watermarks on a per-room basis. Each video will feature a unique watermark, embedding the user's name and user-id directly into the video overlay. This overlay is permanently rendered into the videos, ensuring that it cannot be easily removed with browser tools.

Automatic Rendering – Say Goodbye to Manual Re-Rendering!
With our new feature of automatic rendering, manual re-rendering is a thing of the past. You can now make adjustments to video resolutions and watermarks, and all changes will be automatically applied not only to future uploads but also to existing derivatives. If you replace a clip or modify a playlist, everything will automatically be re-rendered, including all Directlinks with individual watermarks and resolution settings. Save valuable time and let Webgate.io handle the details.

Tip: For the most precise positioning of text and logo in your watermarks, you can continue to use PNGs with alpha channel in the format of your videos (usually HD resolution). A straightforward and cost-free online tool for creating PNGs is Photopea .

Published at: July 03, 2024 10:00 AM

Maximum security for your v...

A common challenge in video approvals is that a simple comment or drawing in one frame might not be sufficient. Sometimes, additional information is required, whether in the form of hand-drawn sketches or Excel lists with tasks. From now on, you can make your approvals in Webgate.io even more efficient without resorting to separate communication channels like emails.

You can attach files of up to 10 MB directly to a comment. Whether it's scribbles, Excel lists, or other file formats – everything you need for a comprehensive approval can now be seamlessly integrated with your comments. All users with the necessary permissions can not only see and write comments but also add attachments to comments and download all comments along with attachments. Even non-registered users who have received an approval link can use this feature.

But Webgate.io doesn't only bring new features to video approvals. In addition to comments, there are also the proven Kanban Boards that facilitate project management and team collaboration. This feature has now been expanded so that you can also upload attachments to Kanban board cards. This integration allows for an even smoother connection of files to specific tasks and helps keep track of project progress. Test the new features today and experience how easy and efficient collaboration in your team can be.

Published at: February 14, 2024 11:00 AM

Upload file attachments to ...

The Webgate.io Kanban boards enable you to manage your film project with ease and without a lot of overhead. In the hustle and bustle of film production, working through many tasks can quickly become confusing. A quick and effortless overview of the status of individual work steps is worth its weight in gold. The Webgate.io Kanban boards support you on your way to the finished product.

It is now even easier for you to create Kanban board cards. You can create a Kanban card by right-clicking on a comment, a playlist, a clip, a gallery or a file.

A possible workflow could look like this, for example: You want to carry out an edit or VFX approval and distribute the videos to the director, post-supervisor and producer using a review link. The decision-makers view the videos and give their feedback on clips and frames and leave annotations in the video about the desired changes. However, the collected feedback must now be converted into individual work packages. This is where the Webgate.io Kanban board cards come into play. You simply right-click on a comment or a clip and create a Kanban card for it. In the next step, you decide in which column the card should end up, usually in the To Do column. You can give the card a title and optionally a more detailed description. But why do you need a Kanban board if you can also comment in a playlist? The advantages of Kanban board cards are obvious:

• You can discuss change requests internally first. With Kanban board cards, you open up parallel internal communication that is only visible to the people who have access to your Kanban board.

• You are not cut off from further communication on the "public" playlist. All communication updates from the playlist are displayed on the board card, so you don't miss anything.

• You can assign board cards to your colleagues who will take care of processing the changes.

• Depending on which column a card is in, you can see immediately whether the task is still in the To Do, is already being processed or has perhaps even been completed.

• If you subscribe to a board, you are automatically informed about changes.

Project management can be that easy.

Published at: January 23, 2024 03:00 PM

Create Kanban board cards d...